6 Clever Ways to Multitask like a Ninja

6 clever ways to multitask like a ninja
5th Oct, 2018
John Wright Author Profile Photo John Wright

Do you ever wonder how others are getting more things done and achieving more success? Do you wonder if they are outworking you, outsmarting you or maybe a bit of both? This is the guide that your competition DOES NOT want you to read. This guide will get you multitasking like a ninja in no time and will make your productivity skyrocket and you will Get Things Done (GTD).

1. Turn off notifications

turn off notifications

Sounds easy right? It is probably harder than you think. We live in a world with constant notifications and that comes in the form of your phone going off, your computer beeping and having all of these popup windows saying you have a new message. Do any of these apps sounds familiar?

  • WhatsApp
  • Facebook Messenger
  • Slack
  • Skype
  • Instagram
  • TikTok
  • Snapchat
  • Telegram

You are probably using at least 2 of these applications and they are very notification friendly. They want you to get everything done and that would not happen without constant reminders and notifications.

So the answer is just turn them off. Turn your phone off to no ring and not to vibrate and if you have any desktop app notifications, go disable those too. The reality is you would not get things done when you are constantly interrupted by messages, unless of course that is the nature of your job but if you are an online marketer then just stop it.

2. Set goals

You are probably thinking, really? I learned this in highschool or university. One of the worst things you can do is remain in a constant state of busy, but have little work to show for it at the end of it. Being focused requires goal setting so write that shit down.

We recommend you to use sticky notes on your computer and always check them out every couple of hours, these sticky notes are great since you do not need to save the texts that you put on them, so all notes that you put on them will automatically save.

3. Take a break

How am I supposed to get work done if I am not working? I thought this article was about multitasking to get even more things done? Well you are not going to get anything done if you don’t have any energy to focus on work.

So, chill for like 20 minutes if you feel tired... take a sip of coffee, walk around your garden, pet your cat or your dog, talk to your family and then come back to work.

4. Be Accountable

committo3 accountability software

Accountability groups are the in thing these days. You are less likely to fail when you share your goals and progress with your peers. After all you do not want to let your friends down and have to answer why you did not get anything done at all because you were really just being busy on Facebook.

A great site for simple accountability is called committo3.com where you commit to getting 3 things done in a day. No need to write 20 things you have to do that day, just focus on what is important.

5. Stop reading books on productivity

David Allen Getting Things Done book

Were you thinking of buying the book called Getting Things Done By David Allen? No work is going to get done by reading a book and if that doesn’t make you productive, are you going to buy another book and getting things done? Just set your goals, do the work, focus, remove distractions and hold yourself accountable.

6. Stop Multitasking

If you really want to get any work done, you gotta stop this multitasking nonsense. If you were hoping how to learn how to get more things done in less time then you can try it and learn the hard way or listen to this advice.

Extra tips:

If you can work and listen to music at the same time is a great plus, since good music can relax you and even get you some ideas and if you can try to use headphones to focus more in your work and at the same time you will get less distracted for environment noises, but for the love of God do not listen Rock music when working, try to listen instead Jazz, opera, instrumental musics or special work music from YouTube or iTunes or other stream services.

This might seem weird but, you have to focus on working on daytime not on the nighttime, because if you always work on the nighttime you will get things done late, and you will mess up with your sleep cycle, and you will wake up tired and so on.

Organize your desk, your bedroom or your workspace, our brains work better in a neat and clean space.

Did you ever hear  the phrase “A jack of all trades is a master of none" Multitasking is not always a good idea since all your work can be done poorly, so try to focus on one project at the time.

Do not be afraid or shame to ask for help, if your boss is ok with it try to get someone to help you, or if you are a freelancer try to get an assistant to help you.

If you can try to have 2 different smartphones, one for your work and one for personal uses, this will help you a lot to fight distractions.


5th Oct, 2018
John Wright